HOW TO WRITE AN INVITATION LETTER FOR UK VISA? AND SAMPLE

How to Write an Invitation Letter for UK Visa? And Sample

How to Write an Invitation Letter for UK Visa? And Sample

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Writing an invitation letter for a UK visa involves more than simply expressing a wish for someone to visit. It's a formal document that plays a critical role in the copyright process, particularly for standard visitor visas. The letter should communicate the purpose of the visit, the relationship between the inviter and invitee, and offer sufficient evidence of financial and accommodation support if applicable.

At Axis Solicitors we help you in preparing an invitation letter that contains all the requirements that are essential for a smooth and seamless experience, but keep in mind that an invitation letter does not guarantee visa approval, but a well-written one can strengthen the application. It shows the UK's Home Office that the visit has a clear, lawful, and well-supported reason.

Who Can Write an Invitation Letter for UK Visa?


An invitation letter for a UK visa must be written by someone who is legally residing in the UK. This can include:

  • British citizens


  • Indefinite Leave to Remain (ILR) holders


  • EU nationals settled or pre-settled under the EU Settlement Scheme


  • Skilled workers or students with valid leave to remain



The inviter must have a genuine relationship with the applicant — typically family, relatives, or close friends. For business visits, the letter can be issued by a UK-based company or organisation. In either case, the inviter must be willing and able to provide supporting documentation if requested.

Legal Responsibilities of the Inviter


While writing an invitation letter does not create legal obligations, if the letter includes a financial undertaking (i.e. sponsorship), the Home Office may expect the inviter to cover costs related to accommodation, food, travel, and even emergency expenses. Therefore, honesty and clarity are essential.

Unsure if you need an invitation letter for UK visa purposes? Speak to our legal team at Axis Solicitors for clear, tailored guidance.

What to Include in an Invitation Letter for UK Visa


A properly structured invitation letter for UK visa can make a significant difference in the success of a visitor’s application. UK Visas and Immigration (UKVI) expects clarity, legitimacy, and factual support in every invitation letter for a UK visa. Below is a comprehensive breakdown of the essential elements to include in your letter.

1. Inviter’s Full Personal Information


Your invitation letter for UK visa must begin with accurate personal details of the inviter:

  • Full legal name (as shown in copyright)


  • Full residential address in the UK


  • Contact number and email address


  • Immigration status in the UK (e.g., British citizen, ILR holder, Tier 2 worker, student)



2. Applicant’s Full Information


The applicant's personal details must be correctly stated:

  • Full name (as in copyright)


  • Date of birth


  • Nationality


  • copyright number


  • Relationship to the inviter



Clear identification of both parties establishes transparency in the invitation letter for UK visa.

3. Purpose of the Visit


You should clearly explain why the applicant is coming to the UK. The invitation letter for UK visa must answer:

  • What is the reason for the visit? (e.g., tourism, family reunion, attending a wedding, medical treatment)


  • Why now? (any relevant dates or events)


  • How long will they stay?


  • Where will they be staying?



The more specific the invitation letter for UK visa, the more reliable it appears to UKVI.

4. Duration and Dates of Stay


Provide exact intended dates of entry and departure. UKVI wants to ensure that the visit is time-limited. The invitation letter for a UK visa should show that the trip is temporary and that the applicant will return to their home country.

5. Accommodation Details


If you’re providing accommodation, state it explicitly in the invitation letter for UK visa. Mention:

  • Where the guest will stay (your home or another property)


  • Whether it is free or paid


  • That it meets legal living space requirements (especially in rented housing)



This helps UKVI assess whether the applicant has adequate arrangements during their stay.

6. Financial Support (if applicable)


If you’re sponsoring the applicant financially, mention this in your UK visa invitation letter and back it up with evidence. Clarify:

  • Whether you’re covering travel costs, daily expenses, or both


  • If the applicant is self-funding, your letter should state this and confirm your role is only to host, not sponsor



7. Declaration of Relationship and Responsibility


Your invitation letter for UK visa should briefly state your relationship and any responsibilities you’ll undertake during the applicant’s visit. Example:

“I confirm that I will be responsible for providing accommodation and assisting with local transport during their stay.”

This shows UKVI that the visitor will have support and guidance.

8. Supporting Evidence Mention


Conclude the invitation letter for UK visa by referencing the supporting documents you are including with it, such as:

  • Copy of your UK copyright or BRP


  • Proof of address


  • Employment confirmation or financial statements



This ensures consistency between the letter and the supporting bundle.

9. Signature and Date


A signed and dated invitation letter for UK visa looks professional and complete. Digital signatures are acceptable for online submissions; hand signatures work for physical applications.

Need help drafting the perfect invitation letter for UK visa? Axis Solicitors can ensure it meets all UKVI requirements.

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